JAC Agency Hearings
JAC Index 12-14-17am1
Thursday December 14, 2017
Agenda: AM
206 – Department of Education

12/14/2017 8:35:49 AM
Roll Call: Richards, Quorum established; Sen Dockstader – excused; Chairman Nicholas - delayed
Chairman of the Day: Senator Burns
Chairman of the Day; Chairman Nicholas

205/206 – Jillian Balow, Superintendent of Public Instruction, Trent Carroll, Finance Director
Overview, introduction of staff
Balow: Thank you to the committee, positive initiatives taken on and implemented by DOE, comments on exception requests for 206; introduced Dicky Shanor – Chief of Staff
Sommers: priority of cuts
Balow: referred to Trent Carroll
Carroll: sections where cuts happened, $500K, 1200 division, cut $250K, Unit 1207 affected, anti-bullying, 1300 Division, 600 series and 900 series
Sommers:  pg. 12, unit 1327, matching funds question, St Stevens Indian School,  trending numbers on population at school, closest school to St Stevens, 1200, $1.8M how money is being spent, 1203, communications, $860K GF, increase in personnel, when hired, inflation, teacher and leader quality, matching funds,% of $508K
Carroll: can provide, Agency 206, pg. 24, exception requests – 12 priorities, IT software and hardware support, professional development, position transfer, elimination of FF, nutrition programs, 320 reductions, anti-bullying, teach of the year, national board certification, Title IV
Sommers:  maintenance budget % increase for technology requested, ER # 6 & 7 relationship, cut $1M projected, bringing back $300K
Richards: $250K
Larsen: EllBogen Foundation question
Burns: #9 and 10 money
Carroll: school foundation funds
Burkhart:  cuts then asking for other funds, how much GF $’s were cut
Carroll: 1300 division discussion
Shanor: clarified foundation money flow; 100 teacher using program, $50K short
Larsen: 1300 series, special education, adjustments at district level
Carroll: pg. 27
Nicholas: $ put back in counter offsets, particular dollar amounts vs programs
Sommers: coordinator salary discussion, 
Carroll: pg. 28, Code 0110, $84K, $65K was set up, refer to H/O 076, AWEC position
Shanor: cuts based on classification of position, not a fulltime position, contract hours
Larsen: quality of personnel selected
12/14/2017 9:22:27 AM
Shanor: same person accepted job 
Sommers: salary reduced, following in intent of JAC on markup
Burns:  H/O 076, bullet #4, board not consulted about budget at all
Shanor:  not included, misleading to JAC, board vs staff dialog
Larsen: JAC made adjustment, department or board consulted
Carroll: pg. 30, finance Unit 1101, 100% GF, pg. 31 
Burkhart: 900 series jump
Carroll: true up to actual expenses, pg. 32 Unit 1102 operations, copier/printers/etc., ER 1 & 2, pg. 33
Sommers: pg. 35, conferences etc. attendance from?  Special revenue requiring districts to spend increase
Shanor: conferences, not price gouging
Carroll: pg. 39, 15 FTE, data processing section, 100% Gf, pg. 40
Larsen: efficiency report reference, districts capture information management?
Shanor: move to school Medicaid reimbursements, no spike in unit budget
Burns: Where are these folks – IT
Burkhart: where does the data go when collected?
Shanor: minimum collection by law, district and school assurance plans to the department
Carroll: Transfer through B-11 process
Wilson: certain expenditures in FF, over allocation, assurance DOE won’t end up there
Carroll: at admin cap, moved things around, pg. 40
Larsen: reduction of GF effect special education, etc.
Nicholas: summary of all cuts that were made
12/14/2017 9:45:36 AM
Break
12/14/2017 10:02:31 AM
Carroll: pg. 43, div 110, unit 1105
Nicholas: cuts from superintendents budget in previous years?
Carroll: 8% GF, penny plan and global cuts, provide breakdown, pg. 45, 100% FF, Unit 1152, pg. 47, 100% FF, pg. 50 unit 1202, William Hearst Foundation, $1K annually, students to DC, 
Larsen: used every year?
Shanor: yes, most years
Carroll: pg. 53, 1203, 4 FTE and 1 AWEC, communications unit, 1 dedicated to State Board
Sommers: couldn’t cut this unit vs. anti-bullying
Carroll: pg. 54, pg. 55, unit 1207, suicide prevention
Nicholas: cross over programs, cuts
Shanor: Safe To Tell standup
Schwartz:  persistently dangerous schools
Shanor: none in WY
Burns:  seclusion and restraint, hazardous materials in labs, rules
Shanor: technical assistance in dealing with these issues, school id backs – phone number for safe2tell, 
Sommers: pg. 57, consultant money
Carroll: $25K left from suicide money, used for speaker
Shanor: employees use same term
Wilson: cut FTE associated with this, managing consultant
Carroll: unit 1228, consultant, pg. 56 ER #9, anti-bullying program, $75K, bought 21 grants last year
Nicholas: every school involved
Shanor: hope they do
Larsen: $75K foundation, not available?
Carroll: in addition to resources from block grant
Shanor:  consultant does more than issue grants
Burns: anti-bullying already funded in district, tally how much the district are currently spending on anti-bullying, who hires the positions for the state board
Shanor: districts doing already may need augmentation for dollars, tracking who is using and needing extra money
Larsen: pg. 54 staff in communications breakdown of who does what
Shanor: clearinghouse for all communications, all have different duties
Carroll: add’l position vs. the state board coordinator
Shanor: secretary to Board of Ed
Sommers: AWEC position does?
Shanor: video expert
Larsen: coordinator duties vs secretary overlap of duties?
Shanor: relies on div 1200 
Carroll: pg. 57, 58 unit 1208, pg. 60, matching funds from Mott foundation
Shanor: after school alliance use 22 out of 23 counties, based in Lander, 8,000 students using
Carroll: pg. 63, St Stephens Indian School, refer to h/o 091
Shanor: Bureau of Education mandated, school gets comparable amount to other public schools within state
Sommers: historical info requested
Sicorelli: St Stephen School data discussion, back ground information needed, closest to Arapaho school, not in a school district per se, operates w/I district 38, no they are a private school
Larsen: continuance of St Stephen School discussion
Burns: employees of school meet state requirements, accountability
Shanor; federal employees, accountability, contract with tribal councils, K-12 school, use WY state-wide assessment, FF $2.9M from BIA, statute has formula outlining dollars allocated, refer to h/o 091, formula reworked for additional students, cost per student $21K, comparable to other state agency contracts
Sommers: private school funding
Willmarth: 2006 AG opinion, not a public school cannot receive certain funds nor held to the same standards
12/14/2017 10:52:46 AM
Nicholas: spike in school population, verifying numbers, movement w/I area vs attendance
Sicorelli: req’d report at end of year, school attendance system direct export, Dept. of Audit tracks numbers, makes sure not double counted, moving students between schools 
Shanor: late exception request, test results comparison history report coming, corresponding reduction in public school district when students go to SS
Sicorelli: assurance of no duplication of counting, amount of money going to public schools if no SS
Carroll: Pg. 65, unit 1225, new, state system of support, accounting outline requested, created with money moving around
Shanor: budget entirely committed, data retreats, expert on assessment systems –seminars, school leadership at UW partnering/seminars, memo requested
Carroll: pg. 68, teacher of the year, reinstate money $39K, pg. 69, gov’s rec to approve, pg. 71, unit 1227, support state board of Ed, school foundation money 100%, trimmed $41K last year
Shanor: 900 series clarification
Carroll: pg. 73, unit 1228, pg. 76, Hathaway Scholarship, 2006, ER #4, moving positions, 100% School Foundation
Shanor: Scholarship handling staffing discussion, organizational chart full breakdown requested, ratio supervisors to staff memo forthcoming, pg. 79 salary clarification
Carroll:  pg. 80, private school licensing, unit 1230, non-religious schools in the state (10)
Shanor: full time employees are referred to as consultants, charter school chat, list of private schools, oversees nontraditional degree programs are legitimate, proprietary school, religious schools independent accreditation, post-secondary tie in, private schools accreditation to attend post-secondary schools

12/14/2017 11:41:12 AM
Carroll: pg. 82, school improvements,
 Shanor: how different from unit 1225, related, different targets
Carroll: pg. 83, positions moved, ER #4 
Shanor:  advanced education accreditation discussion, state schools accreditation, money savings, no more money needed, on-line June 2018
Carroll: pg. 86, DOUVAS scholarship, pg. 90. Unit 1220, pg. 93, Unit 1252, Assessment, pg. 96, 99, 100, ER #5, move unit into 1257 same funding source, 
Shanor: after school activities discussion, Unit 1256 federal program, use FF to match Mott funds get GF $’s out of program, not sure confirmation coming
Carroll:  pg. 102, pg. 107, Special Education, 1 AWEC position, pg. 108, ER #5, pg. 111, Deaf and Hard of hearing, 100% GF
Shanor:  post-secondary phrase, working n transition to those e institutions, supports schools through technical assistance, seminars, training and best practices, sometimes working with families, duplication of early education folks, statutory reference in budget, losing expertise if cut, unit cut before, 6 figure reversions for several biennium’s
Carroll: pg. 113, unit 1303, 4FTEs 2 PTs, pg. 114, 320 reduction, pg. 116, caseload, over 200 cases, pg. 118, 100% GF, 2000 test /year, pg. 120, match to Perkins fund, pg. 121 move 1314 to 1374, ER #5, pg. 124, 100% GF, transfer this to 1374, matching funds, Perkins act reauthorization, no impending threat to end, pg. 128, pupil transportation, training and workshops
Willmarth: not school foundation money vs GF, the way its been
Landen: use buses to promote safe2tell
12/14/2017 12:15:43 PM
Carroll: pg. 130, Russell school lunch act, ER#5, move 1317 into 1376, pg. 134, state special Ed, move 1326 into 1351, maintenance of effort expenditures agency 205, pg. 138, teacher/principal training evaluation program
Shanor: how program works description, pg. 139, statute reference clarification, Ellbogen foundation discussion/clarification, 600 series vs. 900 series, and written description of how all monies fit together requested, $4k/year for certification
Willmarth: statute reference clarification/discussion, provides for no more than 50 teachers to be reimbursed for certification, levels state should fund
Carroll: total budget questions in regards to ER #11
Sommers: Have Dept. of Ed do admin for Ellbogen; could manage with specific authority
Carroll: pg. 142, Montgomery trust Fund, pg. 145, WY trust fund
12/14/2017 12:42:03 PM
Lunch Break