JAC Agency Hearings
JAC Index 12-06-17am1
Wednesday December 6, 2017
Agenda: AM
270 – Office of Administrative Hearings
077 – Enterprise Technology Services
006A & 006B – Boards and Commissions
070 – Enhanced Oil recovery Commission

12/6/2017 8:00:05 AM
Chairman of the Day: Rep. Nicholas
Roll Call taken by Don Richards; Dockstader excused; Quorum established

270 – Office of Administrative Hearings, Peter Froelicher, Director, Jana Reutlinger, Office Manager
Froelicher provided overview of agency and budget; no exceptions being requested
Larson: fees?
Sommers: 900 series?
Froelicher: much of our revenue comes from Workforce Services/workers compensation 
Landon: driver’s license hearing?
Nicholas: contested cases?
Burns: are hearing officers specialists in certain areas or jack of all trades? Contractors vs. full-time hearing officers?
Landon: compliments agency on how quickly they handle hearings
Froelicher: reiterates his appreciation for the opportunity to appear in front of committee

077 – Enterprise Technology Services, Tony Young, Director, Dan Young, Chief Technology Officer, Meredith Bickell, Deputy Director, Jackie Childress, CFO
12/6/2017 8:24:46 AM
Tony Young: provided introductions and remarks on history of the agency; complimented his staff and discussed how quickly and efficiently the consolidation process took place; continuing to update technology is important; the “enterprise approach”; adding circuits and connectivity to schools and agencies; technology replacement program; makes case for purchasing hardware in bulk as opposed to piece by piece; delivering technology to schools and libraries
Sommers: Bidding process and competition for Wyoming Unified Network? 
Dan Young: discusses standard budget; refers to average speed and cost per circuit handout (#037)
Sommers: how does this compare to other states? 
Larson: what has driven the prices lower? 
Dan Young: discusses newer technology infrastructure such as fiber-optics vs. copper, T1, DSL; moves on to discuss exception requests related to the Unified Network
Wilson: question on page 72; old vs. new circuits
12/6/2017 9:08:46 AM
Jackie Childress, CFO: exception requests; starts on page 18
Nicholas: bring us up to speed on how your agency operates and how these requests apply to that work?
Burns: locations?
Further discussion of specific hardware requests on page 18-19; Dan Young provided comments
Burkhart: can you lease the hardware rather than purchase? 
Nicholas: what happens if we simply don’t fund this $3 million?
Tony Young: comments on cyber-security and the usefulness of keeping updated hardware, specifically firewalls
General discussion from committee on their understanding of technology. Rep. Nicholas suggested spending a day or two with ETS to further understand what the agency does. Dan Young said he would be happy to have an interim study or host the committee on-site to demonstrate the hardware and technology. 
12/6/2017 9:38:31 AM
Childress: priority #3 on page 20
Sommers: Google Cloud Solution? 

Break

12/6/2017 9:57:31 AM
Childress, pg. 21, governor approved exception request, pg. 22, hardware, one time request, old computers - e-waste recycling
Burkhart: 77 computers statewide or agency?
Childress: agency computers
Nicholas: purchasing for exec branch
Hibbert: report forthcoming to committee about software and hardware buys; economy of scale
Nicholas: ETS approval; when $’s allocated then what?
Young: appropriated funds first, then ETS request program, purchase review, extra steps, checking on needs for agency, narrowing it down and getting the right thing, ETS should do all the buying to possibly save money
Nicholas: no tally, purchase at once any savings?
Young: potential savings, program handling need
D. Young: budgets within agencies, no control, leverage control and do a mass buy, asked for 30 day quotes
Nicholas: Governor Directive would make this happen
Hibbert: Moving forward to collaborate with all agencies for needs, work out money transfer
Richards:  explanation of money in line items in budget book
Hibbert: report to committee coming
Sommers: price per computer seems high for mass buy? price per last round of computers 
D. Young: needs of agencies specific, ETS needs more powerful computers; about $1200
Childress: pg. 24, hardware request $237,850 governor approved; pg. 23 priority 9, governor approved, “containerization”, 
Wilson: virtual environment elimination; vendor selection?
12/6/2017 10:20:59 AM
D. Young: avoid sole source, good partners, Google helps with training with potential technology, staying agnostic
Nicholas: mapping servers around the state
D. Young: moving in to the virtual environment, more mapping needed, eliminate our hardware to cloud
Childress: Additional travel funds, Priority 13, Gov’r rec; pg. 25, priority 14, Gov’r rec approval, increase in travel by one third
D. Young: statewide support, combining calls within an area; skill sets lacking in some area – need someone to travel farther
Larsen: training for the technicians in remote areas?
D. Young: trying to provide training
Childress: explaining unit closure and money moving, subscriptions, 
D. Young: improvement in using Google thru subscriptions, paying for what we consume, tough to compare (not apples to apples) no ongoing maintenance or server upkeep 
Childress Section 320 reduction, pg. 26 priority 16, gov’r rec approval
Larsen: some agencies need more help/care
D. Young: yes, certain bigger organizations need more “care and feeding”
Childress:  pg26, prty18, Gov’r rec approval; pg. 27, priority 20, Gov’r rec approval, Wi Fi phones; pg. 28 priority 25, Gov Rec approval; priority 26, Gov’s rec approval, pg. 30, priority 27, gov’s rec approval, priority 28 and 30 has Gov’s rec is to approve, pg. 40, pg. 43
Sommers: 320 reductions
Childress: follow up conversation; pg. 43 – no exception requests, asking permission to close; pg. 48, explanation of enhanced services laid out for clarity, discussion on spending authority and decreases, moving to standard budget, pg. 48 Unit 3001, exception requests, cloud storage

12/6/2017 11:04:19 AM
Nicholas:  replace by unit?
Childress: total FTE account, then do math within unit for replacement
Sommers: other state comparison?
D. Young: no data for other technology replace programs
Childress:  use maintenance money for software
Nicholas: special software?
Chldress: can go deeper within agencies bills, pg. 50 priority 22, direct bill program questions, priority 23, gov’r approval, priority 29, 900 series decrease, Gov’s rec for approval
Wilson: efficiency report, shared services, too much closeness between agencies and vendors
Bickell: gave explanation of relationships
Larsen: services – project managers – outside agency would oversee?
Bickell: implementation, build systems for agencies
Childress: pg. 56, Unit 3003
Sommers: pg.53, in state travel clarification
Childress: evaluated all travel needs, pg. 56, computer change out, spending authority only, gov’s rec approval, pg. 56, software, priority 22, gov’s rec approval; priority 23, pg. 59, G & F transfer, priority 28, gov’s approval, A&I position shift, Dept. of Revenue position shift
Hibbert: position shift explanation
Childress: pg. 67, depreciated hardware; spending authority, $2.5M in account now
Wilson: depreciation rate/time?
Childress: standard rate as per auditor’s office; old hardware
Bickell: A&I comparing states with e-waste
T. Young: e-waste discussion/support
Nicholas: in state travel re-discussion; wants a later discussion
Childress:  pg. 72, school foundation fund, circuits, 2018 running out of funds, pg. 73 exception request, one time request
Nicholas and D Young: discussion about circuit replacement in a cycle vs. as needed
Childress: doing their part to check rates for any rebates, etc. period of time information due to Nicholas
Larsen: e-rate reimbursement going back to school show up anywhere?
Childress: not in our books
Somers: overall increase?
Childress: about 10%, pg. 74, 75, 76, 77
Bickell: vacancies summary, went from 400 to 290 to 245 positions FTE’s, studies and consolidation, ISF (ISD?) positions held on books unfunded, discussion of positions filled

12/6/2017 12:01:37 PM

President Bebout, President of the Senate, Steven Carpenter, Director, EORI
Bebout: brief introduction to EORI
Carpenter: over view of handout, mission, statute driven, process is use it and tell EORI how it worked, bugs discussion with Mr. Larsen, co2 vs nitrogen question and explanation for Sen Burns; co2 sales and pipeline question for Mr. Larsen, electricity costs vs well shutdown, budget line item 0100 and 0200, staff changes discussion with Chairman Nicholas

12/6/2017 12:49:14 PM
Lunch break